Connelly Foundation is hiring for two positions!
Program Associate and Officer Manger
Qualified candidates are encouraged to apply by sending cover letter and resume to hr@connellyfdn.org
Connelly Foundation is hiring for two positions!
Program Associate and Officer Manger
Qualified candidates are encouraged to apply by sending cover letter and resume to hr@connellyfdn.org
Job Title: Program Associate
Supervisor: Vice President, Grantmaking
Department: Program
Position Type: Exempt
Hours: Full-Time, position required in office four out of five days per week
Remote Work: Four out of five days in the office, one day per week remote work available. Travel required locally for site visits.
The Organization https://www.connellyfdn.org/
Inspired by its Catholic heritage, Connelly Foundation’s mission is to improve the quality of life in the Philadelphia region by supporting charitable organizations in the areas of education, human services, culture and civic life that strengthen resilience and help people to flourish. Since its founding in 1955, the Connelly Foundation (Foundation) has been a responsive and proactive grantmaking organization awarding grants to nonprofits in the Philadelphia region that demonstrate outstanding performance in meeting community needs. The work of the Foundation is principally driven by its founders’ John and Josephine Connelly’s personal charitable principles, with an emphasis on strengthening Catholic education, and providing help and opportunity to the needy.
Connelly Foundation helps nurture resiliency, self-improvement and personal independence, partnering with community and faith organizations, job-training programs, and other organizations that provide vital economic, cultural, civic, religious, and social support services. The Foundation also maintains an enduring role in providing charitable support to leaders and organizations who serve the acute and chronic needs of the region’s most vulnerable. Creative new ideas are continuously generated toward programs that would bolster and complement the quality of Catholic education in the Archdiocese of Philadelphia as well as supporting new organizations that respect human dignity and provide opportunity. In 2022, the Foundation anticipates awarding nearly $14 million in grants across its education, human services, culture and civic renewal portfolios.
Position Summary
The Program Associate, reporting to the Vice President for Grantmaking, will provide significant support to the Foundation’s program team. The team, which will consist of the Vice President for Grantmaking; Program Officers for Education and Human Services; a Program Director for Civic Renewal; and the Foundation’s Grants Administrator, reviews approximately 250 grant applications each year, and proactively identifies and cultivates new projects that align with the Foundation’s strategic plan. The Program Associate role is a multi-functional and multi-task position that supports program responsibilities (including ongoing grantmaking activities and special projects) as well as traditional administrative duties. The Program Associate is expected to uphold a high standard of professionalism and flexibility. A successful candidate will serve as a bridge between team members and key stakeholders, and will be able to build rapport with and provide assistance to external constituents as well as internal staff.
In addition to providing cross-cutting support within the Program, the Program Associate will play a particularly active role in the foundation’s Cultural grantmaking. The Foundation is committed to the cultural vibrancy of the Philadelphia region, and supports community access and educational programs at arts and music organizations, museums, and other organizations that promote a greater understanding of and appreciation for beauty, history, and our region. The Connelly Foundation takes special interest in supporting cultural organizations that provide programming for PreK-12 students in the Philadelphia region’s Catholic education system. Toward this end, the Program Associate will help administer the Connelly Access Program, a 25-year initiative that connects nearly two dozen civic and cultural organizations throughout the region with an enthusiastic audience of more than 4,000 Catholic elementary school students each year. In addition, the Program Associate will be responsible for the review of incoming culture grant applications.
Position Responsibilities
Culture Grantmaking Responsibilities
Professional Qualifications:
Contact Information
If you wish to explore this position, please contact and send resume and cover letter to:
Connelly Foundation Human Resources Email:
hr@connellyfdn.org
Position Description
Office Manager
Job Title: Office Manager
Supervisor: Chief Operating Officer
Position Type: Non-Exempt
Hours: Full-Time, position required in office five days a week
The Organization https://www.connellyfdn.org/
Inspired by its Catholic heritage, Connelly Foundation’s mission is to create access for those in need and opportunity for those with vision. Since its founding in 1955, the Connelly Foundation has been a responsive and proactive grantmaking organization awarding grants to nonprofits in the Philadelphia region that demonstrate outstanding performance in meeting community needs. The work of the Foundation is principally driven by its founders’ John and Josephine Connelly’s personal charitable principles, with a strong emphasis on strengthening Catholic education, and providing help and opportunity to the needy.
Connelly Foundation helps nurture resiliency and personal independence, partnering with community and faith organizations, job-training programs, and other organizations that provide vital economic, religious, and social support services. The Foundation also maintains an enduring role in providing charitable support to leaders and organizations who serve the acute and chronic needs of the region’s most vulnerable. Creative new ideas are continuously generated toward programs that would bolster and complement the quality of Catholic education in the Archdiocese of Philadelphia as well as supporting new organizations that respect human dignity and provide opportunity.
Position Summary
The Office Manager is responsible for maintaining a well-functioning office environment, streamlining practices and administrative policies, supporting office fiscal functions, inventory control, and space management. This is a multi-functional and multi-task position that supports traditional administrative duties as well as expanded responsibilities. The Office Manager shall be responsible for daily office management; technology support; records retention; policies and procedures; executive administrative support; customer service; and traditional receptionist type functions. The Office Manager is a pivotal position requiring a warm and professional welcoming of guests and handling incoming calls with grace and responsiveness. The Office Manager is expected to be punctual with timely and regular attendance.
Position Responsibilities
General Responsibilities
Oversee general office operations and assist with special projects and additional duties as required.
Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands. Retrieve, sort, and deliver mail daily. Maintain order and cleanliness in the kitchen, workroom, and reception areas. Starts and unloads dishwasher. Order office supplies, maintain inventory, and assume ownership of all office supply needs.
Serve as the liaison for the maintenance of photocopier, mail and fax machines, and printers. Ensure that adequate supplies for all equipment are on hand.
Responsible for inventory documentation and controls. Maintain monthly budget to actual reports and phone reports.
Responsible for office security system and office access.
Responsible for the management and use of shared office spaces. Includes scheduling, audio/visual, and cleanliness.
Manage relationships with vendors, service providers and landlord. Assist with contract management.
Provide support to monthly staff meetings and take meeting minutes.
Participate actively in the planning and execution of Foundation events. Attend events as needed.
Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing industry publications.
Front Desk Duties
Answer incoming central phone calls, assist callers with information, and direct calls to the appropriate person. Wear headset for mobility throughout office. Create a knowledge database and triage initiative questions.
Welcome visitors with established greeting protocol and provide general visitor support.
Coordinate refreshments for meetings and luncheons. Occasionally will need to arrive at the Foundation early to help set up for a meeting.
Assist with mail merges, labels, photocopying, nametags, and any other administrative support duties.
Technology and Website Support
Serve as the liaison with third party managed services provider and assist COO in technology implementations.
Serve as a first line help desk support to colleagues to trouble shoot hardware and software issues, provide basic training support, and advance new ways to incorporate technological efficiencies.
Responsible for the support and maintenance of audio visual systems throughout office.
Keep updated and current inventory of technology equipment and plan for replacement cycle.
Maintain the website, support website updates, and contribute to ideas for continual development. Assist with social media strategy.
Executive Administrative Support
Provide administrative support to the President, Chief Operating Officer, and Chief Financial Officer. Manage executive schedules, calendars, events, contacts, zoom, expense reports, analytical support, discretionary grant distributions, and travel arrangements. Assist Chief Financial Officer with other tasks as needed.
Serve as support for executive meetings and board meetings with range of responsibility.
Policies and Procedures and Record Retention
· Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, (electronic, offsite), supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored.
· Responsible for record retention and records practices in support of office needs and activities.
· Assist with annual records including but not limited to driver’s license records, emergency contact information, conflict of interest statements, and office access.
Professional Qualifications
Bachelor’s degree required.
Passionate about the values, mission, and principles of the Connelly Foundation and founder.
Professional, energetic demeanor with ability to be flexible and adaptable to varied tasks.
Exude diplomacy, confidentiality, tact, initiative, and positive attitude.
Experience with Microsoft Office including Word, Excel, Outlook, and PowerPoint. Microsoft access knowledge preferred but not required.
Demonstrated knowledge and ability with variety of social media platforms. Tech savvy.
Demonstrated research competencies.
Ability to recognize opportunities, develop ideas and transform ideas into concrete initiatives.
Strong time management skills; highly organized and detail oriented. Ability to meet deadlines and move project forward with a high degree of independence and initiative.
Strong interpersonal skills; able to develop and manage productive relationships with colleagues, grantees and external stakeholders.
Ability to work within a team which emphasizes quality, collegiality, teamwork, and humility.
Excellent written and oral communication skills.
Connelly Foundation is an equal opportunity employer. Qualified applicants will be considered for employment without regard to age, race, color, religion, national origin, sex, sexual orientation, gender identity, disability, veteran status.
Contact Information
Please send resume and cover letter by email to hr@connellyfdn.org by February 18, 2022