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How To Apply

Connelly Foundation is hiring for two positions!

Program Associate and Officer Manger 

Qualified candidates are encouraged to apply by sending cover letter and resume to hr@connellyfdn.org

 

 

Program Associate Position Description

 

Job Title:         Program Associate 

Supervisor:      Vice President, Grantmaking

Department:    Program                                  

Position Type: Exempt

Hours:             Full-Time, position required in office four out of five days per week

Remote Work: Four out of five days in the office, one day per week remote work available. Travel required locally for site visits.    

 

          

The Organization                                                                 https://www.connellyfdn.org/

Inspired by its Catholic heritage, Connelly Foundation’s mission is to improve the quality of life in the Philadelphia region by supporting charitable organizations in the areas of education, human services, culture and civic life that strengthen resilience and help people to flourish. Since its founding in 1955, the Connelly Foundation (Foundation) has been a responsive and proactive grantmaking organization awarding grants to nonprofits in the Philadelphia region that demonstrate outstanding performance in meeting community needs. The work of the Foundation is principally driven by its founders’ John and Josephine Connelly’s personal charitable principles, with an emphasis on strengthening Catholic education, and providing help and opportunity to the needy.

 

Connelly Foundation helps nurture resiliency, self-improvement and personal independence, partnering with community and faith organizations, job-training programs, and other organizations that provide vital economic, cultural, civic, religious, and social support services. The Foundation also maintains an enduring role in providing charitable support to leaders and organizations who serve the acute and chronic needs of the region’s most vulnerable. Creative new ideas are continuously generated toward programs that would bolster and complement the quality of Catholic education in the Archdiocese of Philadelphia as well as supporting new organizations that respect human dignity and provide opportunity. In 2022, the Foundation anticipates awarding nearly  $14 million in grants across its education, human services, culture and civic renewal portfolios.

 

Position Summary

The Program Associate, reporting to the Vice President for Grantmaking, will provide significant support to the Foundation’s program team. The team, which will consist of the Vice President for Grantmaking; Program Officers for Education and Human Services; a Program Director for Civic Renewal; and the Foundation’s Grants Administrator, reviews approximately 250 grant applications each year, and proactively identifies and cultivates new projects that align with the Foundation’s strategic plan.  The Program Associate role is a multi-functional and multi-task position that supports program responsibilities (including ongoing grantmaking activities and special projects) as well as traditional administrative duties. The Program Associate is expected to uphold a high standard of professionalism and flexibility.  A successful candidate will serve as a bridge between team members and key stakeholders, and will be able to build rapport with and provide assistance to external constituents as well as internal staff.

 

In addition to providing cross-cutting support within the Program, the Program Associate will play a particularly active role in the foundation’s Cultural grantmaking. The Foundation is committed to the cultural vibrancy of the Philadelphia region, and supports community access and educational programs at arts and music organizations, museums, and other organizations that promote a greater understanding of and appreciation for beauty, history, and our region. The Connelly Foundation takes special interest in supporting cultural organizations that provide programming for PreK-12 students in the Philadelphia region’s Catholic education system.  Toward this end, the Program Associate will help administer the Connelly Access Program, a 25-year initiative that connects nearly two dozen civic and cultural organizations throughout the region with an enthusiastic audience of more than 4,000 Catholic elementary school students each year.  In addition, the Program Associate will be responsible for the review of incoming culture grant applications.

 

Position Responsibilities

  • Support the ongoing processing of grant applications, awards and declinations. Help ensure that grant application materials prepared for review are complete, accurate and processed in an organized and timely fashion.    
  • Develop a thorough understanding of Connelly Foundation’s grantmaking and operational procedures, policies and protocols and best practices in the field. Facilitate the Program team’s accurate and timely completion of administrative forms and assist staff with utilization of institutional resources, including its grantmaking databases and organizational records.
  • Ensure efficient and accurate paper and electronic record-keeping of important Program information.
  • Support program research in the areas of Education; Human Services; and Culture and Civic Life. Draft reports, white papers, and other documents under the guidance of the Program team.
  • Create presentation materials and resources for diverse stakeholder groups, including internal and external audiences and the Board of Trustees. Apply knowledge of technology and software tools to compile, analyze, and present data and research in a concise and professional format. 
  • Perform key administrative support activities for the Vice President and program officers including scheduling and coordinating logistics for meetings, appointments and conferences; screening phone calls; drafting correspondence; editing and proofreading documents. 
  • Contribute to the production of internal newsletters and outreach materials such as the Foundation’s web-based content. 
  • Assist program staff in assessing and responding to external inquiries for Foundation support.
  • Support the execution of administrative tasks related to Foundation events including Board of Trustee meetings.
  • Serves as Front Desk backup when needed.
  • Contribute to and participate in tasks of the Connelly Foundation as assigned, as well as broader Foundation projects as needed.

 

Culture Grantmaking Responsibilities

  • Support the administration of the Connelly Access Program. Under the guidance of the Vice President for Grantmaking, help evaluate the opportunities for the expansion of the Program – investigating the need and demand among Catholic schools for high quality cultural access; modeling the potential for expansion of the existing program; and designing processes that reduce administrative burden on Foundation staff and participating schools and institutions.
  • Support the Foundation’s arts and cultural grantmaking, with an emphasis on access to high quality arts education programming. Review incoming culture proposals from nonprofit organizations, carry out due diligence including sites visits, and prepare written grant recommendations for management.
  • Support systems to monitor progress on culture grants in order to inform and improve grantmaking effectiveness. Help develop and contribute to the Foundation’s knowledge management practices in order to document, catalogue and preserve knowledge related to its culture grantmaking.
  • Stay abreast of issues and trends across a variety of subject areas related to arts and culture in Philadelphia. Attend in-person events as needed.

 

Professional Qualifications:

  • Bachelor’s degree required. Advanced degree is a plus.
  • Passionate about the values, mission, and principles of the Connelly Foundation and founder.
  • Professional, energetic demeanor with ability to be flexible and adaptable to varied tasks. Responds well to feedback.
  • Exudes diplomacy, confidentiality, tact, initiative, and positive attitude. Ability to be firm yet professional and compassionate.
  • Experience with Microsoft Office including Word, Excel, Outlook, and PowerPoint.
  • Demonstrated knowledge and ability with variety of social media platforms. Tech savvy.
  • Demonstrated research competencies.
  • Intellectual curiosity; ability to ask thoughtful and probing questions and suggest organizational and process improvements. Ability to recognize opportunities, develop ideas and transform ideas into concrete initiatives.
  • Excellent verbal and written communication skills (including proofreading) and the ability to express oneself concisely and clearly, including an ease in communicating complex concepts in a clear, effective manner.
  • Strong time management skills; highly organized and detail oriented. Ability to meet deadlines and move project forward with a high degree of independence and initiative. Strong interpersonal skills; able to develop and manage productive relationships with colleagues, grantees and external stakeholders.
  • Ability to work within a team which emphasizes quality, collegiality, teamwork, and humility. Excellent verbal and written communication skills (including proofreading) and the ability to express oneself concisely and clearly, including an ease in communicating complex concepts in a clear and effective manner.

 

Contact Information

If you wish to explore this position, please contact and send resume and cover letter to:

 

Connelly Foundation Human Resources Email:

hr@connellyfdn.org

 

 

 

 

Office Manager Position Description

Position Description

Office Manager

Job Title:          Office Manager

Supervisor:      Chief Operating Officer

Position Type:  Non-Exempt

Hours:              Full-Time, position required in office five days a week

 

The Organization                                                                                                        https://www.connellyfdn.org/

Inspired by its Catholic heritage, Connelly Foundation’s mission is to create access for those in need and opportunity for those with vision. Since its founding in 1955, the Connelly Foundation has been a responsive and proactive grantmaking organization awarding grants to nonprofits in the Philadelphia region that demonstrate outstanding performance in meeting community needs. The work of the Foundation is principally driven by its founders’ John and Josephine Connelly’s personal charitable principles, with a strong emphasis on strengthening Catholic education, and providing help and opportunity to the needy.

 

Connelly Foundation helps nurture resiliency and personal independence, partnering with community and faith organizations, job-training programs, and other organizations that provide vital economic, religious, and social support services. The Foundation also maintains an enduring role in providing charitable support to leaders and organizations who serve the acute and chronic needs of the region’s most vulnerable. Creative new ideas are continuously generated toward programs that would bolster and complement the quality of Catholic education in the Archdiocese of Philadelphia as well as supporting new organizations that respect human dignity and provide opportunity.

 

Position Summary

The Office Manager is responsible for maintaining a well-functioning office environment, streamlining practices and administrative policies, supporting office fiscal functions, inventory control, and space management. This is a multi-functional and multi-task position that supports traditional administrative duties as well as expanded responsibilities.  The Office Manager shall be responsible for daily office management; technology support; records retention; policies and procedures; executive administrative support; customer service; and traditional receptionist type functions.  The Office Manager is a pivotal position requiring a warm and professional welcoming of guests and handling incoming calls with grace and responsiveness.  The Office Manager is expected to be punctual with timely and regular attendance. 

 

Position Responsibilities

General Responsibilities

  • Oversee general office operations and assist with special projects and additional duties as required.  

  • Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands. Retrieve, sort, and deliver mail daily. Maintain order and cleanliness in the kitchen, workroom, and reception areas.  Starts and unloads dishwasher. Order office supplies, maintain inventory, and assume ownership of all office supply needs.

  • Serve as the liaison for the maintenance of photocopier, mail and fax machines, and printers.  Ensure that adequate supplies for all equipment are on hand. 

  • Responsible for inventory documentation and controls. Maintain monthly budget to actual reports and phone reports.   

  • Responsible for office security system and office access.

  • Responsible for the management and use of shared office spaces. Includes scheduling, audio/visual, and cleanliness.

  • Manage relationships with vendors, service providers and landlord. Assist with contract management.

  • Provide support to monthly staff meetings and take meeting minutes.

  • Participate actively in the planning and execution of Foundation events. Attend events as needed.

  • Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing industry publications.

 

Front Desk Duties

  • Answer incoming central phone calls, assist callers with information, and direct calls to the appropriate person. Wear headset for mobility throughout office. Create a knowledge database and triage initiative questions. 

  • Welcome visitors with established greeting protocol and provide general visitor support.

  • Coordinate refreshments for meetings and luncheons.  Occasionally will need to arrive at the Foundation early to help set up for a meeting.

  • Assist with mail merges, labels, photocopying, nametags, and any other administrative support duties.

 

Technology and Website Support

  • Serve as the liaison with third party managed services provider and assist COO in technology implementations.

  • Serve as a first line help desk support to colleagues to trouble shoot hardware and software issues, provide basic training support, and advance new ways to incorporate technological efficiencies.

  •  Responsible for the support and maintenance of audio visual systems throughout office.

  • Keep updated and current inventory of technology equipment and plan for replacement cycle. 

  • Maintain the website, support website updates, and contribute to ideas for continual development. Assist with social media strategy.

 

Executive Administrative Support

  • Provide administrative support to the President, Chief Operating Officer, and Chief Financial Officer. Manage executive schedules, calendars, events, contacts, zoom, expense reports, analytical support, discretionary grant distributions, and travel arrangements. Assist Chief Financial Officer with other tasks as needed.

  • Serve as support for executive meetings and board meetings with range of responsibility.

 

Policies and Procedures and Record Retention

·         Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office.

·         Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, (electronic, offsite), supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored.

·         Responsible for record retention and records practices in support of office needs and activities.

·         Assist with annual records including but not limited to driver’s license records, emergency contact information, conflict of interest statements, and office access.

 

Professional Qualifications

  • Bachelor’s degree required.

  • Passionate about the values, mission, and principles of the Connelly Foundation and founder.

  • Professional, energetic demeanor with ability to be flexible and adaptable to varied tasks.

  • Exude diplomacy, confidentiality, tact, initiative, and positive attitude. 

  • Experience with Microsoft Office including Word, Excel, Outlook, and PowerPoint.  Microsoft access knowledge preferred but not required. 

  • Demonstrated knowledge and ability with variety of social media platforms.  Tech savvy.   

  • Demonstrated research competencies. 

  • Ability to recognize opportunities, develop ideas and transform ideas into concrete initiatives.

  • Strong time management skills; highly organized and detail oriented. Ability to meet deadlines and move project forward with a high degree of independence and initiative.

  • Strong interpersonal skills; able to develop and manage productive relationships with colleagues, grantees and external stakeholders.

  • Ability to work within a team which emphasizes quality, collegiality, teamwork, and humility.

  • Excellent written and oral communication skills.

 

Connelly Foundation is an equal opportunity employer.  Qualified applicants will be considered for employment without regard to age, race, color, religion, national origin, sex, sexual orientation, gender identity, disability, veteran status.

 

Contact Information

Please send resume and cover letter by email to hr@connellyfdn.org by February 18, 2022